Withdrawal Appeal
A Withdrawal Appeal is the process of considering if a student is eligible for a class withdrawal after the posted period has passed for a session within a term due to extenuating circumstances, including medical reasons. If granted, the course(s) in question will remain on the student record with a nonpunitive grade of “W”.
Tuition Refund Appeal
A Tuition Refund Appeal is the process of determining if a student is eligible for
a tuition refund
exception outside of the posted refund dates within a term due to extenuating circumstances.
If
granted, it may involve the removal of the course(s) in question from the student
record.
If a student has received any type of financial aid or loan, they must consult with
the Financial Aid
Office before submitting the Withdrawal/Tuition Refund Appeal Form to see how it may
affect the aid
or loan.
Before deciding to apply for a refund, the student must review the refund policy and
guidelines on the Student Business Services webpage to determine if the criteria have
been met.
Deadline
A student has 1 year from the last day of finals for the session to file a Withdrawal/Tuition
Refund
Appeal.
Appropriate Circumstances for an Appeal:
- Death of the student or of an immediate or very close family member (death certificate or official obituary notice must accompany appeal)
- Medical issues (documentation on an official medical authority’s letterhead must accompany the appeal)
- Call to active military duty (official orders must accompany appeal)
- An accident that prohibited the student’s continued attendance (police report, medical documentation as described above must accompany the appeal)
- Administrative error
- Severe family circumstance/hardships
- Involuntary change in employment
Additional Examples: Examples of Supporting Documentation for Campus Appeals
Inapproproiate Circumstances for an Appeal:
- Incomplete appeal form and supporting documentation
- Submission after the 1-year deadline has passed
- Change in employment
- Inability to transfer a course to another college/university
- Failure to seek academic and/or financial advisement before registering
- Dissatisfaction with a course's content, professor or grade
How to file a Withdrawal/Tuition Refund appeal?
- The student must complete and submit the official Withdrawal/Tuition Refund Appeal Form with all accompanying documentation to the Registrar’s Office by either:
- Emailing the appeal package to Registrar@untdallas.edu;
- Delivering a hard copy package to the Student Solutions Center in the Student Center Building;
- Mailing to:
University of North Texas at Dallas
ATTN: Registrar’s Office
7300 University Hills Blvd
Dallas, TX 75241‐4605